PROJECTS & STAFF PLANNER - New York
New York, NY
Full Time
Experienced
Have you managed projects at an architecture or engineering firm? Are you interested in strategic operations at a high-quality design practice? Are analysis and communication your strong suits?
The Projects & Staff Planner works with our Project Managers and Principals in crafting and updating plans for all design projects. This strategic role also provides contract review & maintenance, anticipates hiring needs, analyzes and initiates improvements, and provides training on best practices.
Responsibilities:
The Projects & Staff Planner works with our Project Managers and Principals in crafting and updating plans for all design projects. This strategic role also provides contract review & maintenance, anticipates hiring needs, analyzes and initiates improvements, and provides training on best practices.
Responsibilities:
- Analyze resource planning across all projects, with an eye towards improvement.
- Develop awareness of each architect’s and engineer’s skills, commitments, and interests through daily communication.
- Work with individual Project Managers (PMs) and Principals in crafting project plans.
- Forecast cross-project overlaps (“synergies”) and conflicting demands (“perfect storms”) to keep PMs aware of workflows on other projects impacting their teams.
- Respond effectively to changes by working with PMs to adjust project plans.
- Coach, mentor, and train PMs in scheduling methods.
- Run bi-weekly staffing meetings to present information simultaneously to all Principals.
- Create graphics and narratives to effectively summarize issues.
- Keep track of proposal approvals, update database and the project plan accordingly.
- Anticipate when a project team requires additional resources and when a new project is likely to start. Alert hiring team about needs exceeding current staff.
- Support PMs and Business Team with client communication on projects’ status such as ASRs and client payments.
- Assist Business Team with internal transaction reviews and reconciliations.
- Review contracts with legal and insurance advisors. Ensure execution of a contract’s final version.
- Respond to client communication regarding contracts and certificates of insurance.
- Make recommendations when additional planning tools are needed.
- Bachelor's degree in architecture or engineering.
- Minimum of 3 years of PM experience at an architecture or engineering practice.
- Experience with project scheduling a plus.
- Strong knowledge of pre-design, design, and construction administration phases, along with the work involved in each phase.
- Knowledge of AIA contracts and other formats.
- Proficiency in Ajera and/or Deltek, or other integrated practice management platforms.
- Proficiency in MS Office applications and Zoom.
- Exceptional attention to detail and accuracy.
- Ability to work in a cross-functional, collaborative environment, to motivate and build trust among colleagues.
- Demonstrated organizational and multitasking abilities.
- Active listening skills and effective communication, with a good sense of perspective.
- A “can-do” attitude and effective problem-solving skills.
This position is in-person, in office, with option for one flex day per week.
Heintges Consulting Architects & Engineers are committed to the realization of innovative building enclosures which meet the highest levels of sustainability and performance. We maintain a broad portfolio of impactful projects worldwide including art museums, cultural centers, academic and government buildings, and supertall towers. Our work is guided by a shared commitment to quality, as our talented professionals collaborate with clients and contractors to deliver exemplary projects. Our firm is privately owned by employees and is a certified WBE. Without external investors, success is driven by employee participation and happiness.
At Heintges we are focused on cultivating a supportive office environment of positivity, respect, professionalism, sharing of information, and good work-life balance. Generous benefits include paid time off, medical/dental, 401k, profit sharing, cell phone reimbursement, annual budget for external professional development, weekly staff lunches, and team-building gatherings
Salary Range:
$85,000 – 100,000 annually, depending on skills, experience, and education.
Heintges Consulting Architects & Engineers are committed to the realization of innovative building enclosures which meet the highest levels of sustainability and performance. We maintain a broad portfolio of impactful projects worldwide including art museums, cultural centers, academic and government buildings, and supertall towers. Our work is guided by a shared commitment to quality, as our talented professionals collaborate with clients and contractors to deliver exemplary projects. Our firm is privately owned by employees and is a certified WBE. Without external investors, success is driven by employee participation and happiness.
At Heintges we are focused on cultivating a supportive office environment of positivity, respect, professionalism, sharing of information, and good work-life balance. Generous benefits include paid time off, medical/dental, 401k, profit sharing, cell phone reimbursement, annual budget for external professional development, weekly staff lunches, and team-building gatherings
Salary Range:
$85,000 – 100,000 annually, depending on skills, experience, and education.
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